Bookwhen is well suited to a calendar of bookable classes and workshops, especially when customers return and use passes or memberships. Choose the plan by the booking workflow as well as volume: attendance tracking, reminders and waiting lists start above Lite.
Plans have a booking allowance measured by the billing cycle, and one booking can contain several tickets or people. Temporary overuse does not automatically stop service; continued overuse can prompt an upgrade request.
Waiting lists, reminders, passes and attendance tracking appear in Standard and Plus, not the Lite feature list.
The subscription does not include the selected provider's processing charge. The plan page also varies by currency, so confirm the actual checkout amount.
| Plan | Price | Details |
|---|---|---|
| Free | $0 | 50 bookings/month, one team member and one page; free events only. |
| Lite | $16/month or $160/year | 300 bookings/month, two team members and one page; payments, discounts, transfers and Zoom. |
| Standard | $29/month or $290/year | 800 bookings/month, five team members and three pages; adds waiting lists, reminders, passes and attendance. |
| Plus | $59/month or $590/year | 1,800 bookings/month, ten team members and six pages; phone support. |
| Enterprise | Custom quote | Bespoke, franchise, reseller and class-search arrangements. |
Bookwhen is built around a schedule that customers can book repeatedly. For a workshop or training business, the important test is whether course tickets, passes and booking changes match the way customers buy.
Use a realistic month of bookings during the trial. Include a waitlist, a transfer and a returning customer so that feature requirements and booking allowances are tested together.
Get a shortlist of the best-fit options for your event workflow.
The fastest way for most event teams to produce polished promo assets and decks, though it is still a design platform rather than a true event-ops tool.
Create workshop images and participant handouts.
A polished Q&A and polling layer for conferences, webinars, and hybrid sessions, though the best features skew toward paid annual or enterprise use.
Add audience questions and polling to a live training session.
Mass-market ticketing and event marketing platform with unmatched discovery reach, fast setup, and fee-heavy economics for paid events.
Compare one-off event ticketing and public discovery.
Affordable event ticketing platform with free-ticket allowance, low per-ticket fees, seating charts, embedded checkout, check-in app, and strong payment processor choice.
Compare an event-ticketing fee model for repeated sessions.
Low-fee event registration platform with public capped pricing, strong customization, and practical paid-event economics.
Compare registration forms for paid workshops or conferences.
We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.
