YourEventKit

CampDoc

CampDoc suits a camp where incomplete forms, participant records and communication between administrative and health staff are central operational concerns. Its registration and daily camp tools can share that record. Confirm permissions, payment costs and staff training in a demonstration using synthetic participant data.

Event Planning & Management Registration & Ticketing Paid
Current visible starting price $355/month; account-specific quote required
Visit CampDoc →
Tool Nutrition Label
Founded Not publicly confirmed in the sources checked
Headquarters Not publicly confirmed in the sources checked
Company Size Not publicly confirmed in the sources checked
Funding Not publicly confirmed in the sources checked
Pricing Model Camp software subscription and implementation based on size, needs and complexity
Free Trial Demo offered; free self-service trial not established
Contract Billing commitment, seasonal use, implementation and renewal terms require confirmation
Attendee Capacity No tested maximum established; confirm the intended event and record volumes
Mobile App Cloud-based and mobile-friendly; native app and disconnected operation not established
Offline Capability Not verified
Data & Compliance Not publicly confirmed in the sources checked
Expertise Level Intermediate
Event Types
Day campsResidential campsYouth programmesSpecialty camp sessions
Support Channels
PhoneEmailChatOnboarding teamTraining resources
Best For
  • + Camps combining registration and health-form collection
  • + Youth programmes tracking required forms before arrival
  • + Operators coordinating rosters and updates across camp staff
Not For
  • − Buyers treating the starting price as an all-in quote
  • − Programmes expecting health software to replace qualified staff judgment
  • − Teams requiring proven offline record access without a rehearsal
Key Capabilities
✓ Register campers with deposits, payment plans and add-ons
✓ Collect and track digital forms and waivers
✓ Maintain shared camper and family records
✓ Organise rosters, groups, transfers and waitlists
✓ Manage daily check-in and pickup
✓ Record health information, medication administration and incidents
✓ Send targeted email or text updates to families
Honest Limitations

Starting price is not a season budget

The published $355/month is a starting offer. Confirm the billing period, participant scope and charges outside the camp season before setting a programme budget.

Implementation and usage scope varies

Pricing and implementation depend on the account's size, needs and complexity. Payment, messaging, integrations and seasonal access should be itemised.

Training and revisions need planning

Max W. asked for better new-user training and revision timing in March 2026. Ahmed C. wanted easier discounts and enrollment changes in February, with a rating updated in April.

Record access needs a camp-specific check

Demonstrate role permissions, exports and the response to a lost connection. Vendor compliance claims do not independently establish that a camp's configuration or processes meet every requirement.

Pricing Breakdown
Plan Price Details
CampDoc starting offer From $355/month Current visible page; final subscription and implementation reflect account scope.
Implementation and account configuration Quoted Size, complexity and requirements determine the proposal; confirm included onboarding.
Payments and optional services Rates to confirm Public starting page does not establish the total registration-payment or messaging cost.

Cost at Common Event Sizes

100
attendees
Quote required
A starting monthly subscription does not establish an all-in price for 100, 500 or 1,000 campers. Participant volume, payment charges and implementation are not publicly quantified.
500
attendees
Quote required
A starting monthly subscription does not establish an all-in price for 100, 500 or 1,000 campers. Participant volume, payment charges and implementation are not publicly quantified.
1000
attendees
Quote required
A starting monthly subscription does not establish an all-in price for 100, 500 or 1,000 campers. Participant volume, payment charges and implementation are not publicly quantified.

Hidden Costs to Watch

  • ! Confirm currency, contract period and whether billing continues outside camp season.
  • ! Ask for processing, registration surcharges, messaging and integration charges.
  • ! Implementation and additional services should be separated from the recurring subscription.

Use synthetic data to test incomplete forms, a transfer and a staff-role change before inviting families. Have the camp’s responsible health and operational staff review the record workflow together.

The fit assessment follows documented product scope. Dated user reviews describe individual experiences; no hands-on test or vendor interview is claimed.

Sources

  • Current visible pricing — Official source; checked 2026-09-20.
  • Day and overnight camp software — Official source; checked 2026-09-20.
  • G2 review by Max W. — Max W., Executive Director,2026-03-06: camp/family registration and records, helpful support, training/revision concerns. Current User, Validated Reviewer, incentivized Seller invite.
  • Distinct G2 review by Ahmed C. — Ahmed C.,2026-02-23, rating updated 2026-04-24: registration/reporting and responsive support; wants more flexible discounts and enrollment edits. Validated Reviewer, incentivized Seller invite; Current User flag not observed.

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Pairs Well With

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Venue & Catering Free

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Alternatives

Regpack

Online registration and payment management platform for programs, camps, courses, events, and onboarding with custom forms, billing plans, automated payments, emails, and reporting.

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Compare registration and forms, while verifying any specialist health-record requirements.

ACTIVE

ACTIVE Network registration and payment platform for endurance races, community activities, camps, classes, and sports programs.

Registration & Ticketing Paid

Compare activity registration within the relevant ACTIVE product.

Jotform

Drag-and-drop form builder for event registration, surveys, waivers, payment forms, file uploads, signatures, approvals, and lightweight workflows.

Event Marketing Freemium

Compare a forms-first workflow and evaluate the additional operating processes it would require.

Questions to Ask the Vendor
  1. 1
    What does the quote include beyond the $355 starting price?
  2. 2
    Which staff roles can access each type of participant record?
  3. 3
    How are discounts, transfers and late enrollment changes handled?
  4. 4
    What payment and messaging charges apply?
  5. 5
    What is the demonstrated record-access and communication fallback during an outage?
How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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