Function Tracker is useful for venues that want room bookings, catering details and client paperwork in one calendar-based system. Its space-based pricing and unlimited users are straightforward to compare, while template customisation and accounting settings deserve attention during the trial.
The vendor publishes separate AUD, NZD, USD, GBP and euro tables. The USD numbers in this profile are the USA/Canada rates; they are not currency conversions of every market.
Official help says line-item changes should originate in Function Tracker; direct Xero edits do not sync back. Paid invoices and multiple-invoice settings affect what can be changed.
An April 2020 reviewer liked the quoting flexibility but found the custom template and font editor challenging. Test a current branded document before deciding.
| Plan | Price | Details |
|---|---|---|
| Mini — 1 space | US$62.50/month | USA/Canada price. All listed management features, unlimited users/events/customers/invoices, training and setup help. |
| Mid — 2–5 spaces | US$125/month | USA/Canada price; plan band is rooms/spaces. |
| Major — 6–10 spaces | US$187.50/month | USA/Canada price; no attendee-based fee is stated. |
| Super — 11–20 spaces | US$250/month | USA/Canada price. |
| Ultimate — 21+ spaces | US$312.50/month | USA/Canada price. Multiple-venue discounts and a management panel are advertised; ask for a quote. |
Function Tracker centres the venue’s calendar and the documents needed to deliver each function. The client portal adds a useful way to collect changes without separating them from the event record.
Use the 30-day trial to test a complete booking, including a branded document and an accounting handoff. Pricing is based on managed spaces, so check how the vendor counts divisible rooms and multiple locations.
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We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.
