PayBee

PayBee brings guest management, auctions, pledges and checkout into one gala workflow. Its two-year Premium Events membership may fit organizations running repeated benefits, but platform and payment-processing fees remain additional. Rehearse the volunteer and bidder journeys before the event.

Fundraising & Auction Registration & Ticketing Virtual & Hybrid Events Freemium

Online plan $0 membership plus fees; Premium Events $599 for two years

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Tool Nutrition Label

Founded Official history describes fundraising events since 2016; exact incorporation year not confirmed

Headquarters Not publicly confirmed in the sources checked

Company Size Not publicly confirmed in the sources checked

Funding Not publicly confirmed in the sources checked

Pricing Model Membership plus 2% electronic-transaction platform fee and processing

Free Trial Free-to-join online plan; paid event membership is separate

Contract Premium Events membership covers two years; renewal and cancellation terms require confirmation

Attendee Capacity Unlimited-campaign language is not a tested attendee or concurrent-bidder limit

Mobile App Volunteer mobile app described for donations, payments and guest check-in/out

Offline Capability Not verified

Data & Compliance Not publicly confirmed in the sources checked

Expertise Level Intermediate

Event Types

School auctionsBenefit galasVirtual and hybrid fundraisers

Support Channels

EmailChatOnboardingEvent-day support under the selected plan

Best For

+ School or community fundraising auctions
+ Teams managing gala guests, tables and payments together
+ Organizations planning a rehearsal-supported virtual or hybrid benefit

Not For

− Teams treating the paid event membership as covering transaction costs
− Events treating recorded cash gifts as proof of offline mobile operation
− Teams expecting streaming production, venue connectivity and hardware to require no preparation

Key Capabilities

✓ Create fundraising campaigns, registration pages and guest lists

✓ Manage table assignments and check-in/check-out through the volunteer workflow

✓ Run silent and live auction activity alongside donations

✓ Prepare bidder paddles and auction bid sheets

✓ Record pledge drives and follow up on outstanding payments

✓ Combine online participation with an in-person or virtual gala

✓ Track post-event transactions and fundraising reports

Honest Limitations

Event membership is separate from online fundraising

The current Premium Events offer is $599 for two years of unlimited events. The $0 Online Fundraising plan has a narrower feature set; confirm the guest, table, training and event-support functions required for your event.

Electronic payments carry two fee layers

PayBee lists 2% on electronic transactions plus card processing of 2.7% + $0.30 or ACH processing of 1.3%. Donor fee coverage is optional, so its marketing average is not a budget assumption.

Volunteer training remains real work

Tiffany S.'s September 2024 Capterra account and Christina G.'s March 2023 account praised support while describing things they had to learn. Plan a rehearsal for the specific campaign and volunteer roles.

Offline gifts are not offline software

The site describes recording cash, checks and in-kind donations. That does not establish disconnected app check-in, card acceptance or synchronized auction bidding.

Pricing Breakdown

Plan	Price	Details
Online Fundraising	$0 membership plus transaction fees	The current page lists campaigns, donation records, basic ticket sales and email/chat support. Advanced guest, table and event-support functions are listed under Premium Events.
Premium Events	$599 membership for two years, plus fees	Displayed for unlimited events during the membership; includes guest/table tools, training, event support and three card readers per event as described. Shipping, damage and availability terms need confirmation.
Electronic transaction fees	2% platform plus processing	Card processing 2.7% + $0.30; ACH 1.3%. Currency and regional eligibility need confirmation.

Cost at Common Event Sizes

100

attendees

$500 variable fees only

Hypothetical 100 separate $100 card transactions, organizer absorbs fees: each is $2 platform + $2.70 processing + $0.30 = $5. Add the selected membership and any separately quoted services.

500

attendees

$2,500 variable fees only

Hypothetical 500 separate $100 card transactions, organizer absorbs fees: each is $2 platform + $2.70 processing + $0.30 = $5. Add the selected membership and any separately quoted services.

1000

attendees

$5,000 variable fees only

Hypothetical 1000 separate $100 card transactions, organizer absorbs fees: each is $2 platform + $2.70 processing + $0.30 = $5. Add the selected membership and any separately quoted services.

Hidden Costs to Watch

! The two-year Premium Events membership is separate from the transaction illustration.
! Card-reader logistics, additional equipment, live-production work and tax treatment need a scoped quote.
! No presumed donor coverage reduces the example costs; refunds and chargebacks require a separate check.

Walk through a guest who buys a ticket, bids on several items and pays once at checkout. Confirm how the bill, receipt and event report represent those transactions, especially when staff accept cash or need to resolve an unpaid pledge.

For a hybrid event, rehearse the production feed and the audience’s bidding experience together. A fundraising platform is only one part of that setup. Keep its contracted support, card-reader arrangements and the venue’s network in the same operating plan.

The fit assessment follows documented scope. Reviews are dated individual accounts; no hands-on product test or vendor interview is claimed.

Sources

Current product homepage — Official source; checked 2026-09-20.
Current pricing page — Official source; checked 2026-09-20.
Official product history — Official source; checked 2026-09-20.
Tiffany S. original Capterra review — Tiffany S., Fundraising and Communications Manager, 20 September 2024, 5/5. Describes urgent adoption for an event, helpful support and some learning difficulties. Non-incentivized review label. Her comparison with a former vendor is not adopted as a universal defect of that vendor.
Christina G. original Capterra review — Christina G., Fundraising Chair, 24 March 2023, 5/5. Reports school-fundraiser guest/item/funds tracking and strong support; some campaign tools needed learning. Vendor-referred; compensation not stated. Distinct author, not a syndicated duplicate.

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Compare a combined fundraising-event campaign.

Questions to Ask the Vendor

1
Which event features are included in the two-year Premium membership, and what are its renewal and cancellation terms?
2
Are the 2% platform and processor rates applied to every electronic transaction type?
3
Which card-reader, shipping and event-support charges are included?
4
Can we rehearse guest import, table assignment, bidding and checkout with volunteers?
5
Which records and finance reports can we export after the membership ends?
6
What happens to check-in, payments and live bids when connectivity fails?

How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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