Rock Paper Coin

Rock Paper Coin is a practical candidate for wedding professionals who want clients to sign and pay through a simpler shared workflow. The free tier covers invoicing; assess paid contracts and processing fees against your actual invoice values before choosing a plan.

Event Planning & Management Freemium

Basic $0; Professional $27/month or Premium $33/month when paid annually

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Tool Nutrition Label

Founded Not publicly confirmed in the sources checked

Headquarters Not publicly confirmed in the sources checked

Company Size Not publicly confirmed in the sources checked

Funding Not publicly confirmed in the sources checked

Pricing Model Free invoice tier, paid subscriptions, and online payment-processing fees

Free Trial Official help describes 30 days of full access before plan selection

Contract Displayed Professional and Premium rates require annual payment; confirm other billing options

Attendee Capacity No verified guest limit; the documented scope is client administration

Mobile App Browser-based client links; native app availability not verified

Offline Capability Not verified

Data & Compliance Not publicly confirmed in the sources checked

Expertise Level Intermediate

Event Types

WeddingsWedding receptionsPrivate celebrations

Key Integrations

Dropbox Sign (Native)

Support Channels

Help centreEmailIn-app chat

Best For

+ Wedding vendors consolidating proposals, contracts, and invoices
+ Planners coordinating shared paperwork with couples and vendors
+ Small wedding businesses starting with branded invoicing

Not For

− Couples looking for a free guest-facing wedding website
− Businesses assuming free invoicing means free online processing
− Organisers needing ticket inventory, sessions, and event-day admission

Key Capabilities

✓ Create branded invoices and payment schedules

✓ Reuse invoice line items through templates

✓ Prepare contract templates on Professional or Premium

✓ Send clients links to sign contracts and pay invoices

✓ Share client files with controlled access

✓ Coordinate connected client and vendor paperwork

Honest Limitations

Payment processing is separate

The February 2026 help article describes a default 2.5% vendor fee for online payments and an additional 2% client credit-card fee. Fee allocation can be changed; confirm the exact arrangement for your account.

The free tier is invoice-only

Basic does not include the paid contract workflow. The displayed $27 and $33 monthly rates require annual payment.

Saved contract templates cannot be edited directly

Official help says corrections require deleting and recreating the saved template. This does not change contracts already sent or signed.

Review sources are promotional

Heather Hoesch Olsen and Gabby Pinkerton describe their own use, with a promo code or trial link alongside the recommendation. These are useful workflow reports, but not neutral comparisons or representative support evidence.

Pricing Breakdown

Plan	Price	Details
Basic	$0/month	Invoice-only plan; online processing fees still apply.
Professional	$27/month when paid annually	$324 annual subscription at the displayed rate; supports the documented contract-template workflow.
Premium	$33/month when paid annually	$396 annual subscription at the displayed rate; confirm the exact additional features needed by your business.

Hidden Costs to Watch

! Default online vendor processing is listed at 2.5%; credit-card clients are listed as paying an additional 2%.
! Absorbing, passing, or splitting fees changes who pays; confirm the account configuration and applicable transaction rules.
! Confirm taxes, billing frequency, failed payments, refunds, and other processing charges.

Evaluate one complete client journey, including an invoice with two payment dates, a contract correction, and a couple opening the emailed links. A simple contract and payment workflow can be valuable, but compare the full processing cost with the invoice amounts your business normally collects.

The profile’s fit judgments follow the documented product scope. The linked user reviews provide dated individual experiences; they do not establish typical performance.

Sources

Official fees and plan amounts — Dated 10 February 2026. Basic $0; annual-billing Professional $27/month and Premium $33/month; default processing and configurable fee allocation.
Official trial help — Dated 16 March 2026; describes 30-day full-access trial before selecting a plan.
Official invoice templates — Dated 11 June 2026; reusable line items, tax, and payment schedules.
Official contract templates — Dated 24 June 2026. Active Professional/Premium account and Owner/Admin/Manager permissions; saved templates require delete/recreate to change, without affecting existing sent or signed contracts.
Official client invitation workflow — Dated 23 April 2025. Clients may accept proposals, sign, pay, and view shared files via emailed links without accounts; uploading and collaboration require a free client account.
Heather Hoesch Olsen’s practitioner account — By Heather Hoesch Olsen, displayed 6 September without a visible year. Firsthand use for invoices, contracts, and payments; includes a PLANNERLIFE promotional code. The old promotional term is not treated as a current offer.
Gabby Pinkerton’s practitioner tools page — By Gabby Pinkerton; publication date not shown. Describes Rock Paper Coin as her own CRM for contracts, proposals, payments, and administration. Includes a product trial link; compensation is not stated.

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Pairs Well With

Canva

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Venue & Catering Free

Check event and meeting locations outside the client billing workflow.

Alternatives

Curate

Event business software for caterers, florists, rental teams, and venues that need proposals, recipes, contracts, payments, timelines, and operations in one workflow.

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Compare proposals and production planning for floral or event businesses.

Planning Pod

All-in-one venue and event business platform for bookings, registrations, contracts, invoices, floor plans, and operational workflows.

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Compare broader event project and venue-management functions.

BriteVenue

A venue-first CRM for weddings and private events that unifies inquiries, proposals, contracts, payments, and floor plans, but gets less pricing-transparent as your needs grow.

Venue & Catering Event Planning & Management Paid

Compare wedding-business coordination and client workflows.

Questions to Ask the Vendor

1
Which features distinguish Professional and Premium for our workflow?
2
What is the total processing fee on card and bank payments under our account setup?
3
Can clients sign and pay without accounts, and when is an account required?
4
How do we correct templates and preserve already signed documents?
5
What can we export when closing our account?

How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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