Scan2Lead is worth considering when an exhibition already supports its badge-retrieval service. For other shows, the 365 workflow provides a different route to collecting contacts, but it does not automatically grant access to an organiser’s registration database. Choose the product and export process around the event, not just the scanner.
SMART can use the partner organiser’s badge data. The 365 app does not provide that access automatically; a suitable barcode API may need a separately arranged manual integration.
The current FAQ states that partner-show leads are automatically deleted after eight weeks. It distinguishes the 365 retention arrangement, so do not apply that deadline to every product without checking.
The app can store captures locally and COLLECT works offline before USB upload. STATION needs an internet connection. Confirm how a chosen capture becomes a complete, exported contact.
Loca Latte’s October 2025 review valued contact notes and customer PDFs. MachKing’s April 2016 account reported missing contact details after syncing and acknowledged possible registration or borrowed-badge causes. Neither is a current guarantee about every show or the newer 365 workflow.
| Plan | Price | Details |
|---|---|---|
| Partner-show products | Check the selected event’s shop | Book the required SMART, COLLECT, STATION or rental-device products for that show. |
| Scan2Lead 365 | Event Day Credit rate in the portal | One credit covers one employee for one event day. Three employees at a two-day show need six credits; unused credits do not expire. |
| Lead Automation | Additional platform fees may apply | Confirm CRM transfer volume, licensing and setup; do not assume it is included without charge. |
Start with the event’s partner status and a sample badge. Demonstrate the complete route from scan to qualification, export and CRM delivery, including a badge with incomplete registration information.
Assign someone to check the collected records and export them before the partner-show retention deadline. Test the mobile and handheld offline routes separately from the desk-based station.
Get a shortlist of the best-fit options for your event workflow.
The default enterprise CRM for event-driven revenue teams that need serious workflow depth, but one that only pays off when you have admin muscle and a clear process.
Assess the offered Lead Automation route and demonstrate field mapping, licensing and duplicate rules.
Free-to-start CRM for contacts, deals, tasks, email tracking, meetings, chat, quotes, and event-led sales follow-up.
Test the portal-to-CRM transfer offered for the selected event and automation package.
Trade show lead capture platform with mobile scanning, custom qualification forms, CRM and marketing automation sync, and event ROI reporting.
Compare a capture and qualification process designed around CRM delivery.
Event lead capture and engagement platform with badge scanning, gamification, meeting management, CRM integrations, automation, and ROI reporting.
Compare configurable mobile capture and exhibitor engagement.
Enterprise lead retrieval app for exhibitors and sponsors that combines badge scanning, qualification workflows, and CRM-ready lead handoff inside the broader Cvent ecosystem.
Compare lead retrieval within Cvent-supported event workflows.
We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.
