YourEventKit

CampBrain

CampBrain fits a camp that wants family registration to connect with staff hiring and the details of each camp day. Its configurable forms and group tools are useful reasons to request a demonstration. Include peak registration, family self-service and the required modules in that demonstration rather than judging it only from an administrator tour.

Event Planning & Management Registration & Ticketing Paid
Quote required; no current public numeric rate established
Visit CampBrain →
Tool Nutrition Label
Founded 1994 — first CampBrain release
Headquarters Not publicly confirmed in the sources checked
Company Size Not publicly confirmed in the sources checked
Funding Official 2024 history records a 2023 acquisition by Vermont Systems, a Clubessential Holdings subsidiary; current transaction terms unconfirmed
Pricing Model Configured camp software proposal; modules and payment costs to confirm
Free Trial Demo offered; free trial not established
Contract Subscription, seasonal access and renewal terms require a written quote
Attendee Capacity No tested maximum established; confirm the intended event and record volumes
Mobile App Browser access on phone, tablet or computer; dedicated current native app not confirmed
Offline Capability Not verified
Data & Compliance Not publicly confirmed in the sources checked
Expertise Level Intermediate
Event Types
Day campsResidential campsSchool summer programmesCamp retreats
Key Integrations
Square (Native)
Support Channels
PhoneEmailImplementation specialistAfter-hours emergency support
Best For
  • + Camps registering siblings and several session types
  • + Day camps managing pickups, groups and transportation
  • + Residential camps connecting registration with staffing and cabin assignments
Not For
  • − Buyers requiring a public fixed subscription price
  • − Teams that cannot rehearse a high-demand registration opening
  • − Organisations requiring a confirmed native app before procurement
Key Capabilities
✓ Register several children in one family workflow
✓ Show relevant forms and camp options for each child
✓ Configure discounts, questions and uploads
✓ Manage staff applications and onboarding stages
✓ Assign campers and staff to groups or cabins
✓ Track day-camp attendance, pickups and transport
✓ Create reports and targeted or scheduled email
Honest Limitations

Peak registration deserves testing

A December 2024 end-user account described checkout errors and queue resets during a busy opening. This is one historical report, not proof of the platform's current load capacity.

Browser and app requirements differ

An April 2026 reviewer wanted a dedicated app. Official day-camp material supports phone/tablet browser access, but current native app distribution was not established.

Module and commercial scope is not public

The product describes medical, store, fundraising and conference-centre workflows. Confirm which are included, how they connect and what they cost.

Configuration takes deliberate choices

Define the forms, session rules, group assignments and pickup permissions before importing families. A configurable workflow still needs review by the camp team.

Pricing Breakdown
Plan Price Details
Camp management Custom quote Scope should name registration, forms, staffing and daily operations.
Additional modules and services Price to confirm Confirm store/Square, fundraising, conference-centre, migration and payment entitlements.

Cost at Common Event Sizes

100
attendees
Quote required
No public fee schedule supports per-attendee calculations. Request a proposal for the number of campers, sessions, staff and required modules; no third-party directory price is substituted.
500
attendees
Quote required
No public fee schedule supports per-attendee calculations. Request a proposal for the number of campers, sessions, staff and required modules; no third-party directory price is substituted.
1000
attendees
Quote required
No public fee schedule supports per-attendee calculations. Request a proposal for the number of campers, sessions, staff and required modules; no third-party directory price is substituted.

Hidden Costs to Watch

  • ! No processing, onboarding or module rate was established in the official sources checked.
  • ! Ask about seasonal access, data exports, additional training and renewal.
  • ! Square or other third-party accounts may carry separate charges; obtain the actual configuration.

Rehearse a sibling registration, a session change and an authorised pickup. For a popular opening, agree a load and recovery test with the vendor before publishing the registration link.

The fit assessment follows documented product scope. Dated user reviews describe individual experiences; no hands-on test or vendor interview is claimed.

Sources

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Compare an activity-registration approach within the appropriate ACTIVE offering.

Questions to Ask the Vendor
  1. 1
    Which modules are included for our day and residential programmes?
  2. 2
    How will the system handle our registration opening and queue recovery?
  3. 3
    What family and staff functions work on our actual mobile devices?
  4. 4
    How are pickup permissions, health records and exports controlled?
  5. 5
    What are the implementation, payment and annual renewal charges?
How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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