Propared is well matched to teams whose show calendar is inseparable from crew availability, spaces and equipment. Its strongest purchase case is repeated production work with shared resources. Map who actually edits which projects before choosing licences: free viewers, inventory field users and project managers have materially different permissions and prices.
The $99/month catalogue plan covers inventory organisation. Scheduling and budgets start with Project Management Only at $204/month; Complete combines the modules at $299/month. Compare the actual work each role must do.
The base price includes one owner. Admin and Inventory Manager roles are $45/month each. A Project Manager licence has a distinct per-project editor allowance; ask the vendor to model your overlapping shows rather than counting names alone.
Konisa H., an incentivized G2 reviewer in July 2025, described frequent use for schedule changes but also a learning period. Give project leads a real production to configure before inviting the wider crew.
Scheduling and costing are only as useful as the people, item locations and rates entered. Assign owners for those records and test how a rescheduled rehearsal affects availability, reports and the budget.
| Plan | Price | Details |
|---|---|---|
| Complete | $299/month | Scheduling, Inventory and Budget; one included owner/editor. Currency code not specified on the reviewed tariff. |
| Project Management Only | $204/month | Scheduling and Budget modules; verify required inventory-catalogue functionality separately. |
| Inventory Catalogue Only | $99/month | Inventory catalogue, mobile app, QR and sharing tools; not the complete production-planning scope. |
| Additional roles | $45/month for listed editor roles; $12/month per 5 inventory field users | Admin and Inventory Manager are priced per listed role; Project Manager licensing allows one designated editor per project. Viewers are free. Confirm the exact mix. |
Test a week in which two shows share a room, equipment and freelancers. Move one rehearsal and follow the consequences across the calendar, crew information and labour estimate. This exposes resource and permission requirements that a single-show demo can hide.
Get a shortlist of the best-fit options for your event workflow.
Live-event cue sheets and run-of-show collaboration with automatic timing, show-caller tracking and reusable templates, now distributed through LASSO.
Carry the approved production plan into a show caller’s live cue sheet through an agreed handoff.
The fastest way for most event teams to produce polished promo assets and decks, though it is still a design platform rather than a true event-ops tool.
Prepare crew guides, venue diagrams and other visual production documents.
Venue, event, and catering management software with modular booking, CRM, BEO, menus, invoicing, online registration, and cloud or on-prem deployment.
Compare broad event operations and resource scheduling.
All-in-one venue and event business platform for bookings, registrations, contracts, invoices, floor plans, and operational workflows.
Compare general planning, documents and client coordination for event businesses.
Enterprise venue and event management software for stadiums, arenas, conference centers, campuses, and convention venues.
Compare venue-wide booking and operations where the facility calendar drives the work.
We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.
