SportsEngine HQ

SportsEngine HQ is most relevant when a club needs registration, membership eligibility and team administration to stay connected through a season. Evaluate HQ’s actual package and finance setup. SportsEngine Motion, Play and Tourney are separate products whose features should not be assumed to come with HQ.

Registration & Ticketing Event Planning & Management Mobile Event Apps Freemium

Free basic tools; custom paid plans; a public reference shows $58/month billed annually

Visit SportsEngine HQ →

Tool Nutrition Label

Founded Not publicly confirmed in the sources checked

Headquarters Not publicly confirmed in the sources checked

Company Size Not publicly confirmed in the sources checked

Funding SportsEngine is described in its current subscription agreement as part of Versant Media; HQ-specific funding unconfirmed

Pricing Model Organisation subscription plus transaction charges and selected modules

Free Trial Free version is documented; confirm which tools are enabled for the organisation

Contract Subscription agreement describes advance billing and automatic renewal; exact package terms require confirmation

Attendee Capacity No tested maximum established; confirm the intended event and record volumes

Mobile App SportsEngine team mobile app for staff and families

Offline Capability Not verified

Data & Compliance Not publicly confirmed in the sources checked

Expertise Level Intermediate

Event Types

Youth sports seasonsClub registrationsTraining campsLeague fixtures

Key Integrations

QuickBooks Online (Native)

Support Channels

Help centreOnboarding supportCustomer support

Best For

+ Youth clubs managing registrations and team rosters
+ Sports organisations coordinating membership and eligibility
+ Administrators sharing schedules and updates with families

Not For

− Buyers assuming Motion, Play and Tourney are included with HQ
− Free-version users needing the full website and season-management package
− Teams requiring a fully confirmed public total price without a quote

Key Capabilities

✓ Collect player and coach registrations

✓ Maintain a member directory and team rosters

✓ Send organisation and team messages

✓ Manage schedules, results and standings

✓ Collect invoices and review financial reports

✓ Provide a mobile-friendly website with paid packages

✓ Add relevant membership, eligibility or volunteer options when included in the package

Honest Limitations

Public price references need applicability checks

The official pricing-reference page combines custom-quote language with $58/month billed annually and a 3.75% + $1.75 technology-fee reference. Confirm currency, transaction basis, processing and current eligibility before budgeting from those figures.

Free and paid scope differ

Current onboarding help says websites are paid-only and season management requires a paid package or affiliated-club access. A free sign-up is not evidence of the full suite.

App experience and administration are different views

Briana L. praised updates for her daughter’s volleyball team in November 2025. That parent perspective does not establish administrator reporting or migration quality.

Custom reports should be demonstrated

Zippy ., a USA Skateboarding administrator, described needing a workaround for a specific export filter in November 2024. Check the required current fields and exports before migration.

Pricing Breakdown

Plan	Price	Details
Free version	$0 basic version	Documented programme sign-up route; paid website and season entitlements are restricted.
Paid HQ package	Custom quote	Confirm subscription, financial tools and selected options for the organisation.
Public annual reference	$58/month, billed annually	Official reference page also lists 3.75% + $1.75 technology fee. Current applicability, currency and exact transaction treatment require confirmation; this is not a complete quote.

Cost at Common Event Sizes

100

attendees

Quote required

The public $58 monthly annual-billing reference is $696 for 12 months if applicable, before technology/processing and optional services. Participant count does not settle the package or transaction basis.

500

attendees

Quote required

1000

attendees

Quote required

Hidden Costs to Watch

! Technology/payment charges are additional to the subscription reference.
! Other SportsEngine products and optional package features are not assumed included.
! Review the automatic-renewal, cancellation and non-refundable-subscription provisions with the actual order.

Bring one season’s registration categories, membership rules and financial report layout to the demonstration. Have a parent inspect the team experience while an administrator checks the same records, then verify which package enables each action.

The fit assessment follows documented product scope. Dated user reviews describe individual experiences; no hands-on test or vendor interview is claimed.

Sources

HQ package comparison — Official source; checked 2026-09-20.
HQ getting started — Official source; checked 2026-09-20.
Official pricing reference — Official source; checked 2026-09-20.
Subscription agreement — Official source; checked 2026-09-20.
QuickBooks Online connection — Official source; checked 2026-09-20.
G2 parent review — Briana L., 2025-11-03: uses the app for her daughter’s volleyball team and values organisation/updates. Current User, Validated Reviewer, Organic. Profile job title is not treated as an event-operator role.
Distinct G2 administrator review — Zippy ., Administration Manager, 2024-11-12: USA Skateboarding membership work; a needed export filter required a workaround. Current User, Validated Reviewer, incentivized G2 invite on behalf of seller. Later adjacent text about another organisation’s 30 teams is not attributed to this account.

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Alternatives

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Youth sports software for schedules, rosters and team communication, with a separate TeamSnap ONE offering for club and league administration.

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Compare club registration and team-family communication.

RunSignup

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Registration & Ticketing Event Planning & Management Fundraising & Auction Event Marketing Freemium

Compare a race-registration workflow rather than a full sports season.

Wild Apricot

Membership management software with member database, renewals, website, payments, email, and event registration for clubs, nonprofits, and associations.

Event Planning & Management Freemium

Compare membership administration for organisations with less sport-specific requirements.

Questions to Ask the Vendor

1
What is the current all-in HQ quote for our organisation and currency?
2
Does the $58 annual-billing reference apply, and what does the technology fee cover?
3
Which membership, eligibility, volunteer and accounting tools are included?
4
Can we reproduce our required report and export filters?
5
What happens to our data and renewal charges when the subscription ends?

How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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