YourEventKit

Event Rental Systems

Event Rental Systems is a strong candidate when the rental website and online order are the centre of the business. Its plans connect booking with stock, customer records and delivery operations. Judge the commercial offer by the complete first-year bill and your busiest weekend support needs, because setup, hosting and payment costs sit outside the advertised subscription.

Event Planning & Management Paid
Published plans start at $79.95/month; setup and $99/year hosting extra; currency code unconfirmed
Visit Event Rental Systems →
Tool Nutrition Label
Founded Not publicly confirmed
Headquarters Not publicly confirmed
Company Size Not publicly confirmed
Funding Not publicly confirmed
Pricing Model Subscription by feature plan and inventory band, plus setup, hosting and processing
Free Trial Live demonstration available; free trial not publicly confirmed
Contract Month-to-month or longer arrangements advertised
Attendee Capacity Plan and inventory limits apply; not priced by event attendees
Mobile App Driver app with digital signatures from Standard; offline behaviour not publicly confirmed
Offline Capability Not verified
Data & Compliance Not publicly confirmed
Expertise Level Intermediate
Event Types
Party and inflatable rentalsTent and event equipment hireDelivery-based rental businessesMulti-location rental operations
Key Integrations
ERSPay payment gateway (Native)
Support Channels
Vendor supportKnowledge baseOnboarding assistance by planERSPay specialists
Best For
  • + Party rental operators taking bookings directly through their website
  • + Delivery businesses needing orders, routes and driver signatures together
  • + Growing rental firms wanting a vendor-configured website and operational system
Not For
  • − Buyers needing a no-setup-fee self-serve subscription
  • − Teams assuming the entry Launch plan includes routing and driver tools
  • − Businesses expecting payment functionality to be independent of the ERSPay arrangement
Key Capabilities
✓ Accept online rental orders and customer payments
✓ Track inventory and manage orders within the rental workflow
✓ Send customer notifications and reminders
✓ Use Standard’s quotes, customer records and website editing tools
✓ Plan routes and collect delivery signatures through the driver app
✓ Apply advanced pricing and selected integrations on Pro
✓ Configure multi-location and client-portal operations on Elite
Honest Limitations

The starting rate has a narrow inventory scope

Launch is advertised for fewer than ten items. Other prices vary with inventory bands and features, so the displayed starting amounts do not establish a large-catalogue quote.

First-year cost includes setup and hosting

All plans have a $99 annual hosting fee, and a one-time setup fee covers configuration, initial training and the website. The setup amount is not publicly specified.

Payment terms need a fresh merchant quote

Official help says ERSPay is required for full payment-related functionality. The accessible fee schedule is dated March 2025 and subject to change; verify pass-through fees, funding timing and optional services.

Confirm weekend support before peak season

Imad H.’s non-incentivized May 2025 account reported difficulty obtaining weekend help. It is one dated experience, but relevant for weekend-heavy rentals; obtain actual coverage and escalation terms.

Pricing Breakdown
Plan Price Details
Launch From $79.95/month Fewer than ten items; basic booking website, payments, notifications and inventory.
Standard From $149.95/month Adds routing, driver app, CRM, quotes, website tools and onboarding assistance.
Pro From $249.95/month Adds advanced pricing, conversion tools and named integration options.
Elite From $399.95/month Adds multi-location controls, premium website and client-portal scope; confirm inventory band and currency.

Hidden Costs to Watch

  • ! Every plan adds $99/year hosting and a one-time setup fee of an unconfirmed amount.
  • ! The March 2025 ERSPay schedule lists 2.89% + $0.30/transaction plus an estimated 0.15% card-brand/pass-through fees; reconfirm current rates.
  • ! That schedule lists no monthly gateway fee and waived annual PCI fee, but optional accelerated funding is $20/month and optional monthly fee billing adds 0.05% of processing volume.
  • ! The displayed dollar currency code, taxes, inventory-band changes and payment eligibility require confirmation.

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Pairs Well With

Canva

The fastest way for most event teams to produce polished promo assets and decks, though it is still a design platform rather than a true event-ops tool.

Event Marketing Freemium

Create clear rental imagery and setup guides for the website and customer communications.

Google Maps

Mapping, venue discovery, directions, traffic, offline driving maps, and embeddable location links that help attendees find event venues and planners coordinate logistics.

Venue & Catering Free

Check venue access and arrival instructions while preserving the vendor system as the delivery-order record.

Alternatives

Booqable

Rental inventory and online booking software with quotes, contracts, deposits, a hosted booking page and optional website and mobile point-of-sale tools.

Event Planning & Management Paid

Compare self-serve rental booking with an included hosted page and optional website builder.

Goodshuffle Pro

Event rental business software combining inventory availability, sign-and-pay proposals, client communication and optional warehouse and dispatch tools.

Event Planning & Management Venue & Catering Paid

Compare proposal-led event rental sales and Standard’s fulfilment tools.

TapGoods PRO

Event rental operations software joining quotes, inventory, warehouse tasks, delivery routing, payment collection and customer-facing booking tools.

Event Planning & Management Paid

Compare broader warehouse and routing workflows under a scoped annual contract.

Questions to Ask the Vendor
  1. 1
    What is the total first-year price for our item count, setup and hosting?
  2. 2
    What counts as an inventory item, and when does a higher band apply?
  3. 3
    Which ERSPay terms and alternative payment options apply to our business?
  4. 4
    What are the actual weekend support and urgent escalation arrangements?
  5. 5
    Which driver, routing, accounting and multi-location features are in our plan?
  6. 6
    How do data export, cancellation, hosting region and offline delivery work?
How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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