Flex is most interesting for rental businesses whose complexity comes from overlapping jobs, shared warehouses and configurable internal processes. Unlimited users can suit a broad team, but the starting subscription and implementation work deserve a serious evaluation. Ask the vendor to model a real job from reservation through subrental purchasing, warehouse prep and final margin.
Flex markets rental, gear-tracking and asset-management configurations. The lower starting prices for tracking-only products do not establish the cost of the event rental workflow described here.
Core crew scheduling is documented, while StaffingPlus adds automated inquiries, offers, Gantt dashboards and labour purchase-order generation. Confirm which steps your crew desk requires.
Jason M., an incentivized January 2025 reviewer, valued customisation but also reported features that sometimes needed fixes. Demonstrate your customised path and its support ownership before rollout.
The vendor separately prices extra warehouses and the QuickBooks connector. A flat unlimited-user subscription does not make every configuration or external system free.
| Plan | Price | Details |
|---|---|---|
| Flex Rental Solutions | From $510/month | Unlimited users and advertised free support; displayed dollar currency code is not specified. |
| QuickBooks connector | $50/month add-on | Vendor describes an Intuit Web Connector-based connection. Confirm supported accounting edition and region. |
| Additional warehouses | Second warehouse listed at $150/month | Later location bands are also priced separately; request the complete multi-location quote. |
| StaffingPlus and configuration | Quote required | Advanced crew automation and any implementation or specialist requirements need explicit scoping. |
Use a job with owned stock, subhired equipment, labour and two trucks. Amend it after the warehouse starts preparation, then follow the change through availability, manifests and invoicing. Include an ordinary warehouse user in the demonstration.
Get a shortlist of the best-fit options for your event workflow.
Live-event cue sheets and run-of-show collaboration with automatic timing, show-caller tracking and reusable templates, now distributed through LASSO.
Keep the production caller’s cues separate from the warehouse and rental job records, with shared version references.
Fast venue diagramming software for sales and event teams that need scaled floor plans and 3D visuals without wrestling with full CAD.
Confirm the physical arrangement and quantities before locking an equipment order.
Rental and production operations software connecting equipment availability, crew schedules, quotes, warehouse movements and project costs.
Compare modular products priced by power users for equipment and crew planning.
Cloud rental operations software for equipment availability, quotes, stock movements, subhires, dispatch and reporting, with a free single-user plan.
Compare a free single-user start and per-user professional rental plan.
Rental business software for event and tent suppliers, with inventory, contracts, warehouse scanning, dispatch and commercial operations across product editions.
Compare broader rental operations, dispatch and hosted or self-hosted deployment choices.
We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.
