Race Entry

Race Entry is worth considering when a race needs entries, sponsors, volunteers and fundraising in one account. The organiser-facing software is free under its published model, while participants pay card-transaction fees. Check the complete checkout and practise the settings that your team will use.

Registration & Ticketing Event Planning & Management Fundraising & Auction Event Marketing Freemium

No organiser software charge; registration fees 4.97% + $1.25

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Tool Nutrition Label

Founded 2012

Headquarters Not publicly confirmed in the sources checked

Company Size Not publicly confirmed in the sources checked

Funding Not publicly confirmed in the sources checked

Pricing Model Service fee on paid card transactions; rates differ for registration and other sales

Free Trial Free organiser software and demos; paid card transactions carry service fees

Contract No software subscription advertised; confirm payment, payout and cancellation terms

Attendee Capacity Organisers configure event limits; no universal maximum established in the checked sources

Mobile App Official features describe app-based volunteer check-in; supported app/device details need confirmation

Offline Capability Not verified

Data & Compliance Not publicly confirmed in the sources checked

Expertise Level Intermediate

Event Types

Running racesCharity runsCycling eventsClub membershipsRace expos

Key Integrations

Agee Race Timing (API) Laurel Timing (API)

Support Channels

Dedicated race representativeEmailDemo and support resources

Best For

+ Race directors coordinating entries, sponsors and volunteers
+ Charity races collecting registrations and donations
+ Clubs managing sign-ups and member renewals

Not For

− Paid races requiring fee-free card transactions
− Teams needing verified disconnected check-in before purchase
− Events whose main workflow is conference abstracts or exhibition matchmaking

Key Capabilities

✓ Build branded registration forms with custom questions

✓ Set pricing changes, promotional codes and referral rewards

✓ Track sponsor sales, invoices and follow-up records

✓ Collect donations and organise fundraising teams

✓ Manage volunteer forms, permissions and app check-in

✓ Send participant email campaigns and registration reminders

✓ Assign bibs and publish searchable race results

Honest Limitations

Free software still has checkout fees

Registration, membership and booth transactions cost 4.97% + $1.25. Other transaction types use a different fixed charge; review what participants see before opening sales.

Settings need rehearsal

Christian R., a logistics director reviewing in November 2018, found the learning curve steep while valuing the analytics. That dated account supports a setup trial, not a claim that the current interface is difficult for everyone.

Offline scope is unverified

The vendor describes volunteer app check-in, but the checked sources do not establish disconnected operation or device synchronisation. Obtain a concrete demonstration for poor-connectivity venues.

Timing is a separate operational decision

Results and timing connections do not supply timing staff, chips or equipment. Confirm the chosen timing system and budget those services separately.

Pricing Breakdown

Plan	Price	Details
Organiser software	No software charge advertised	Registration management and club tools; card sales fund the service.
Registrations, memberships and booths	4.97% + $1.25 per registration, membership or booth	Published rate includes credit-card and merchant fees and is charged to participants.
Products, sponsorships and donations	4.97% + $0.50	Different fixed fee from registration; confirm treatment of mixed baskets.

Cost at Common Event Sizes

100

attendees

$622 in registration service fees

Illustrative 100 separate $100 registrations: 100 × ($100 × 4.97% + $1.25). No SMS, extras or refunds.

500

attendees

$3,110 in registration service fees

500 separate $100 registrations at $6.22 each; no attendance-volume discount is assumed.

1000

attendees

$6,220 in registration service fees

1,000 separate $100 registrations under the same assumptions. Dollar denomination is shown as published, not independently identified as ISO USD.

Hidden Costs to Watch

! The calculator notes an additional $0.04 for SMS delivery.
! Timing equipment, timing services and event staffing are outside these software fees.
! Refunds, mixed baskets and settlement arrangements should be confirmed for the event.

Test a registration, a donation and a volunteer check-in with the people who will run the event. Confirm the timing handoff separately; a registration platform does not replace the race-day timing plan.

The fit assessment follows documented scope. User reviews are dated individual accounts, and no hands-on product test or vendor interview is claimed.

Sources

Official pricing — Official source; checked 2026-09-20.
Race management features — Official source; checked 2026-09-20.
Company introduction — Official source; checked 2026-09-20.
Michael F. original Capterra review — Michael F., Realtor, 2018-09-07, Tooele Kiwanis Club 5K Race: reports easy edits and helpful support after repeated use. Incentivized; vendor reply 2018-09-13. Original named account, not the vendor testimonial page.
Christian R. distinct Capterra review — Christian R., logistics director, 2018-11-28, Race entry review from large race: useful analytics, steep initial learning curve. Incentivized; vendor reply 2023-02-12 offers a tutorial. Distinct author and review date.

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Pairs Well With

Canva

The fastest way for most event teams to produce polished promo assets and decks, though it is still a design platform rather than a true event-ops tool.

Event Marketing Freemium

Prepare race graphics, sponsor artwork and volunteer instructions separately.

Google Maps

Mapping, venue discovery, directions, traffic, offline driving maps, and embeddable location links that help attendees find event venues and planners coordinate logistics.

Venue & Catering Free

Share arrival, parking and spectator meeting points as a separate planning aid.

Alternatives

RunSignup

Race registration and participant management with included websites, email and RaceDay CheckIn; paid registration fees are calculated per cart.

Registration & Ticketing Event Planning & Management Fundraising & Auction Event Marketing Freemium

Compare race registration, participant changes and RaceDay CheckIn.

Race Roster

Endurance-event registration, participant management, fundraising and timing workflows, with pricing and feature availability that depend on the region and agreement.

Registration & Ticketing Event Planning & Management Fundraising & Auction Paid

Compare race registration, fundraising and participant administration.

ACTIVE

ACTIVE Network registration and payment platform for endurance races, community activities, camps, classes, and sports programs.

Registration & Ticketing Paid

Compare registration and participant management for sports events.

Questions to Ask the Vendor

1
Which fees apply to our registrations, donations, products and mixed baskets?
2
How are fees and payouts handled when entries are refunded or transferred?
3
Which devices support volunteer check-in and what works without internet?
4
Can we rehearse race-day changes with our timer and volunteer team?
5
Which permissions protect sponsor, participant and payment records?
6
What are our data export, retention and account-closure options?

How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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