VolunteerHub

VolunteerHub is a strong candidate for an organisation replacing several lists with a lasting volunteer record. Opportunity pages, reminders and hours connect day-to-day signup with programme reporting. The buying decision is more detailed than the starting price suggests: check active-user allowances, optional group tools and donor-system connections against the full first-year quote.

Event Planning & Management Paid

From US$143/month billed annually, plus setup; Pro from US$288/month

Visit VolunteerHub →

Tool Nutrition Label

Founded Not publicly confirmed

Headquarters Not publicly confirmed

Company Size Not publicly confirmed

Funding Not publicly confirmed

Pricing Model Annual package with user limits, optional features and setup charge

Free Trial Tailored demo available; free trial not publicly confirmed

Contract Annual advertised billing; renewal and termination conditions require contract review

Attendee Capacity Plan user limits apply; unlimited inactive records after 12 months without an event signup

Mobile App Official iOS and Android volunteer app for schedules and check-in/out

Offline Capability Not verified

Data & Compliance Not publicly confirmed

Expertise Level Intermediate

Event Types

Food-bank volunteer sessionsCommunity service eventsFundraising-event volunteersRecurring multi-department programmes

Key Integrations

Zapier (Zapier)

Support Channels

OnboardingTrainingTechnical supportHelp resources

Best For

+ Nonprofits coordinating recurring volunteer opportunities across departments
+ Teams needing volunteer history, attendance and communication in one system
+ Programmes assessing optional links between volunteering and donor records

Not For

− Small one-off events seeking a free signup form
− Buyers assuming the headline subscription includes every CRM connector and extension
− Organisations unable to budget for initial setup and volunteer-data preparation

Key Capabilities

✓ Publish branded opportunity pages and collect registrations

✓ Let volunteers self-schedule and join automatic waitlists

✓ Maintain volunteer records and merge detected duplicates

✓ Send scheduled emails and text reminders

✓ Track event attendance and volunteer hours

✓ Build reports with volunteer, event and group fields

✓ Add group management, waivers, kiosks and CRM connections according to the package

Honest Limitations

Setup is an additional charge

Both Plus and Pro show annual billing plus a setup fee. The amount is not public in the reviewed offer, so a first-year budget needs a written implementation scope.

Useful extensions are not universally included

The pricing table marks CRM connections and SSO as optional across tiers. Group managers, configurable forms and bulk event editing are also package-dependent.

A database migration takes preparation

Liza H.’s non-incentivized May 2026 account valued the move from paper, email and spreadsheets, but found initial setup overwhelming. Decide how duplicate records, notes and historic hours will be reconciled.

Test accessibility with your volunteers

Ocean A., a non-incentivized April 2025 reviewer, liked the calendar and permissions but wanted more text-size and boldness controls. Treat this as a prompt for representative-user testing, not a formal conformance finding.

Pricing Breakdown

Plan	Price	Details
Plus	From US$143/month billed annually	US$1,716 annual subscription equivalent before setup, taxes and optional services.
Pro	From US$288/month billed annually	US$3,456 annual subscription equivalent before setup and extras; includes more operational extensions.
Enterprise	Custom quote	Expanded features and organisation requirements determine the offer.

Hidden Costs to Watch

! The one-time setup fee is additional and was not publicly quantified.
! CRM, background-check and SSO connections may require optional charges or external subscriptions.
! Volunteer fundraising has a processing fee; obtain the rate and payment-provider terms separately.
! An inactive record stops counting only after twelve months without an event signup; confirm your plan’s actual user ceiling.

Ask the demonstrator to move a volunteer from a waitlist into a shift, record their arrival and show the change in the programme report. Repeat with a group booking and a restricted administrator so that the quote reflects your real workflow.

Sources

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Pairs Well With

Bloomerang CRM

A nonprofit donor CRM for event-linked giving history, segmented invitations and follow-up, with broader fundraising and auction tools priced separately.

Fundraising & Auction Analytics & Insights Event Marketing Paid

Keep donor stewardship in the published Bloomerang CRM profile and agree a reviewed data handoff; this suggestion does not claim a native connection.

Canva

The fastest way for most event teams to produce polished promo assets and decks, though it is still a design platform rather than a true event-ops tool.

Event Marketing Freemium

Create the role guides and visual instructions used at volunteer briefings and check-in.

Alternatives

Volunteer Impact by Better Impact

Volunteer programme software connecting applications, role eligibility, schedules, training, hours and reporting, with tiered administration and multi-site options.

Event Planning & Management Paid

Compare qualification-led volunteer journeys and annual pricing based on programme structure.

VolunteerLocal

Volunteer scheduling software for festivals, races and recurring programmes, with password-free signup, volunteer records, messaging and configurable reports.

Event Planning & Management Paid

Compare a per-event licence for seasonal festivals or races.

Volgistics

Volunteer database and scheduling software priced by records and optional modules, with volunteer self-service, kiosk attendance and detailed programme reporting.

Event Planning & Management Paid

Compare record-based pricing and separately selected portal and kiosk modules.

Questions to Ask the Vendor

1
How many active users are included, and how are our existing records counted?
2
What does the setup charge cover, including migration and administrator training?
3
Which group, waiver, kiosk and form features are included in the quoted tier?
4
What records and directions are supported by each proposed CRM connection?
5
How do the app and check-in stations behave if the venue connection drops?
6
What support, hosting, export, renewal increases and cancellation notice apply?

How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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