YourEventKit

UltraCamp

UltraCamp fits organizations that run recurring camps or retreats and need family registration, session rules and administrative reporting. Compare the annual individual allowance and optional services alongside the monthly rate, and allow time to configure forms and reports before registration opens.

Registration & Ticketing Event Planning & Management Paid
Basic $275/month; Advanced $475/month; Enterprise $975/month, with participant allowances
Visit UltraCamp →
Tool Nutrition Label
Founded Not publicly confirmed in the sources checked
Headquarters Not publicly confirmed; business address in Niles, Michigan, United States
Company Size Not publicly confirmed in the sources checked
Funding Not publicly confirmed in the sources checked
Pricing Model Monthly plan with annual individual allowances and per-person overages; additional services may apply
Free Trial Custom demo offered; a self-service free trial was not verified
Contract Confirm minimum fee, seasonal billing, cancellation and renewal in the quote
Attendee Capacity Basic 500 and Advanced 1,250 individuals per year; Enterprise lists 3,500; overages available
Mobile App Browser workflows; a current native organizer app was not verified
Offline Capability Not verified
Data & Compliance Not publicly confirmed in the sources checked
Expertise Level Intermediate
Event Types
Summer campsFamily campsCommunity retreats
Key Integrations
SmugMug (Native) Custom integration via Enterprise API (API)
Support Channels
PhoneTicket supportChatLive group trainingEmergency support
Best For
  • + Camps managing family registration across multiple sessions
  • + Retreat organizations evaluating registration and operational modules
  • + Teams prepared to configure forms, rules and reports with training
Not For
  • − One-off social events that need only a simple invitation
  • − Buyers who assume the monthly headline includes every transaction and add-on
  • − Organizations that require verified disconnected registration or medical records
Key Capabilities
✓ Build conditional registration forms, waivers and signature steps
✓ Register families and manage parent accounts
✓ Configure session rules, confirmations and automatic waitlists
✓ Collect online payments and offer payment plans
✓ Maintain camper health forms and administrative records
✓ Create reports and coordinate staff applications
✓ Add retreat, camp-store and integration functions within plan boundaries
Honest Limitations

Participant allowances change the cost

Basic includes 500 individuals per year with $6 per additional person; Advanced includes 1,250 with $4 overages. Confirm how repeat sessions and cancelled registrations affect the count.

Several services need a separate quote

Background checks, text messaging and family camp registration carry asterisks on the price table. Processing, setup and those commercial conditions need written confirmation.

Reporting takes familiarity

Marta W.'s 8 April 2022 Capterra account described difficulty using Report Builder when she used it infrequently, while praising support. The account was vendor-referred with an incentive; it is historical feedback, not a current usability test.

Camp configuration is a project

Forms, payment rules, permissions and sensitive camper records require careful setup. The sources did not establish offline operation or a particular hosting-region guarantee.

Pricing Breakdown
Plan Price Details
Basic $275 per month 500 individuals per year; $6 per person beyond 500. Unlimited admin users, support and reporting are advertised.
Advanced $475 per month 1,250 individuals per year; $4 beyond that allowance. Includes Retreat OR POS, SmugMug and 1,000 marketing emails/month.
Enterprise $975 per month Lists 3,500 individuals and $2 overage, Retreat AND POS, API access and 5,000 marketing emails/month. Confirm the Enterprise allowance period.

Cost at Common Event Sizes

100
attendees
$3,300 Basic illustration
Hypothetical 12 months of Basic and this many distinct annual participants; excludes processing, setup and additional services.
500
attendees
$3,300 Basic illustration
Hypothetical 12 months of Basic and this many distinct annual participants; excludes processing, setup and additional services.
1000
attendees
$6,300 Basic illustration
Hypothetical 12 months of Basic and this many distinct annual participants; excludes processing, setup and additional services.

Hidden Costs to Watch

  • ! Payment processing, background checks and other asterisked services
  • ! Participant overages and the contractual minimum fee
  • ! Implementation effort and any services outside the purchased plan

The useful test is one complete family journey through the camp’s actual sessions, forms and payment rules. Budget both the subscription and the number of distinct people served during the year, then reserve time for staff training and report design.

The fit assessment follows documented scope. Reviews are dated individual accounts; no hands-on product test or vendor interview is claimed.

Sources

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Pairs Well With

Canva

The fastest way for most event teams to produce polished promo assets and decks, though it is still a design platform rather than a true event-ops tool.

Event Marketing Freemium

Prepare camp information sheets and parent communications separately.

Mailchimp

A dependable email marketing workhorse for invite flows and post-event nurture, but one that gets more expensive as contacts pile up and automation needs mature.

Event Marketing Freemium

Run a separate audience campaign if needed, using a consent-checked export/import workflow rather than assuming a native connection.

Alternatives

Campminder

Camp operations software connecting enrollment, health forms, staffing and transport, with three quoted suites and plan-dependent Campanion mobile features.

Event Planning & Management Registration & Ticketing Mobile Event Apps Paid

Compare a dedicated camp-management system and its operational workflow.

CampBrain

Camp management for family registrations, forms, staffing and day-to-day logistics, with configurable workflows, an optional conference-centre module and quoted pricing.

Event Planning & Management Registration & Ticketing Paid

Compare camp and conference/retreat administration.

CampDoc

Camp registration and electronic health-record software connecting family forms, rosters, pickup and communications; current visible pricing starts at $355/month before a scoped quote.

Event Planning & Management Registration & Ticketing Paid

Consider when camp registration and health-record workflows are central.

Amilia SmartRec

Registration and membership software for recreation programmes, camps and community facilities, with tier limits, onboarding costs and separate invoice and payment fees.

Registration & Ticketing Event Planning & Management Venue & Catering Paid

Compare broader recreation-program registration and facility workflows.

Questions to Ask the Vendor
  1. 1
    How are distinct individuals counted across sessions and cancellations?
  2. 2
    What are the minimum fee and actual seasonal billing terms?
  3. 3
    Which processing and asterisked-service charges apply?
  4. 4
    Can we build and test our family, waiver and payment-plan workflow in the demo?
  5. 5
    Which permissions, retention and hosting options apply to camper records?
  6. 6
    What can staff do when connectivity is unavailable?
How we research tools

We research each tool by reviewing official documentation, pricing pages, and user feedback from Trustpilot, G2, and Capterra. If something's out of date or inaccurate, use the link below to flag it.

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